File Export

• Specifies the root directory or network share where all exported files will be saved.
• This can be a local path (e.g., C:\\Exports\\Invoices) or a UNC network path (e.g., \\\\server\\share\\archive).
• The final file location for each export is determined by combining this value with the 'Relative Path' property (inherited from File Export).
• Use the folder browser to select or enter a valid path.

Example:
C:\\Exports\\Invoices or \\\\fileserver\\archive\\2024

• Use a Path Expression to dynamically generate subfolder paths and filenames based on document data.
• If the generated path ends with a path separator (/ or \\), it is interpreted as a subfolder path only, and a default filename is used.
• If the path does not end with a separator, the last segment is used as the filename (without extension).
• File extensions are automatically appended based on the export format.
• If not set, files are saved to the root of the 'Target Folder' using a default filename.

Example:

• Expression: $\"{CustomerName}/{InvoiceDate:yyyy}/{InvoiceNumber}\"
  Result: AcmeCorp/2024/INV-12345.pdf

• Add one or more Export Format objects to control the file type(s) and extensions for exported documents.
• Each format results in a separate file with the same base name and location, but a different extension.
• To customize the export format for a specific Content Type, use an Export Behavior on that type.

Example:
Add both "PDF" and "TIFF" formats to export each document as both a PDF and a TIFF file.

The 'Link Name' property determines the label assigned to the Content Link created during export.

• This name is used to identify the exported content link on the Batch Folder or document.
• If not set, a default value such as "Export" is typically used.
• You can use different link names to distinguish between multiple export destinations or export runs.
• The link name appears in the Grooper UI and can be referenced in downstream activities or scripts.

Example:

• Set 'Link Name' to "CMIS Export" to clearly indicate that the link references a CMIS Repository export.
• Use different names like "Archive Export" or "Cloud Export" if exporting to multiple systems.

<em>Tip: Use a descriptive link name to make it easier for users and automation to identify the correct exported content, especially when multiple links are present on a Batch Folder.</em>

Can be one of the following values:

Controls the behavior when a file with the same name already exists in the target directory.

• Name Uniquely: The new file is renamed to be unique (e.g., Filename (1).tif).
• Overwrite: The existing file is replaced by the new export.
• Skip: The new file is not exported if a conflict exists.
• Stop: The export operation is halted and an error is raised.

Choose the option that best fits your business requirements for file retention and uniqueness.

Example:
Set to 'Name Uniquely' to ensure all files are exported without overwriting or skipping, even if duplicates exist.