Batch Folder - Add To Index

Adds or updates the current document in the search indexes associated with its Content Types.

Remarks

The Add To Index command makes a document discoverable via Grooper's search features by adding it to the search indexes defined by its assigned Content Types. This command is essential for enabling keyword and semantic (vector-based) search, retrieval-augmented generation (RAG), and other AI-powered document discovery features.

When to Use

• Use this command after importing, classifying, or updating a document to ensure its latest content and metadata are available for search.
• Run the command whenever you want to refresh the search index with new or changed data, such as after extraction, correction, or reclassification.

Requirements

• The command is enabled only for Batch Folders that have an indexed Content Type assigned.
• A Content Type is considered indexed if it has an Indexing Behavior or inherits one from its parent.

How It Works

• If the document has not been indexed before, it is inserted into the appropriate search index.
• If the document already exists in the index, its record is updated to reflect any changes in content, metadata, or structure.
• The command supports both full-document and chunked (RAG) indexing, depending on the Indexing Behavior configuration.
• Fields included in the index are determined by the Indexing Behavior and the 'Included Fields' property, if set.

Usage Scenarios

• After importing new documents, run Add To Index to make them searchable.
• When correcting or updating document data, re-run the command to update the index.
• Use in automated workflows to keep search indexes synchronized with the latest batch content.

> Note: Removing a Content Type's Indexing Behavior or changing its configuration may require re-indexing affected > documents to ensure search accuracy.

This command is a key part of Grooper's AI search and retrieval capabilities, supporting both traditional and advanced document discovery scenarios.

See Also

Batch Folder